square and round dance in eastern ontario

Advertise your Event and Prepare your Flyer


1. Pick a date

Check the web calendar to pick a date that does not conflict with another event. You can reserve a date in advance while waiting to finalize details and advertising. Your event may not be publicized if it could significantly impact attendance at an existing event.
Click here for a list of reserved dates. The eoDance website uses HTML5 tags.
   If you see the list without needing to click, then your Browser needs updating
-- or you are using the MS Edge browser which doesn't support this function.
A number of long-established Open Dances occur at approximately the same time every year. These include:
- Mississippi Squares’ Halfway Dance
2nd Saturday in January
- EOSARDA Frosty Fling
1st Saturday in February
- Swinging B's Valentines Dance
2nd Sunday in February
- Riverside Gypsies Mid-Winter Dance
4th Sunday in February
- Limestone Dancers St. Patrick's Dance
3rd Saturday in March
- Quinte Twirlers Apple Blossom Dance
Last Sunday in April
- Swing into Spring
Weekend of the first Sunday in May
- SVSRDA Mother’s Day Dance
1st Sunday in May
- Capital Carousels’ Capital Caper
Fri & Sat of last full weekend in October
- Harbour Lites Food Bank Dance
1st Saturday in November
- SVSRDA Christmas Dance
2nd Sunday in December

The established dates of these dance events are reserved for their use although there may be minor deviations in any year due to room, caller or cuer availability.

Please also note that Callers and Directors have monthly meetings on Sundays during the dance season. You are free to have an event on these days but risk reduced attendance from those involved.
- OACA Callers Meetings
1st Sunday of each month
- EOSARDA Board Meetings
3rd Sunday of each month

2. Convert Flyer to PDF (or JPG)

PDF is the preferred format because it can be opened by everyone without needing to have proprietary software. A JPG file will also be accepted. Do NOT convert a JPG file to PDF.
See info at right to convert files to PDF►

3. Compress Your Flyer

Large files require more time to download and require higher bandwidth usage and associated costs. By optimizing your flyer you can end up with a new file that is up to 3 to 5x smaller than the original and that loads much quicker.
 NOTE: Do NOT create a .ZIP file; it's the PDF (or JPG) coding that needs to be optimized.
See info at right to compress the PDF or JPG coding ►

To help the webmaster and bulletin coordinator, please indicate that you have compressed your file. Sometimes the compressing program will do this for you by placing a ".compressed" or similar wording in the filename of the returned file.

... Submit Events for the Web Calendar

Send your information/flyer via email to webmaster@eoDance.ca

... Submit Events for EOSARDA Bulletins

Send your information/flyer via email to bulletins@eosarda.ca

If your bulletin contains a flyer, you also need to provide text to appear in the associated e-mail message. Such text is important to set the tone of the email and will encourage recipients to open your link or attached flyer. Links to flyers or websites can be included in the text if you like.

More than one message may be sent for a specific event: a message well in advance will allow people to reserve the date and message nearer the event date will act as a reminder. More than two messages might be considered excessive and might be rejected -- if too many messages are sent, they become counter-productive spam. More about bulletins. Also check out Chapter 25 of our Procedures Manual for more information about EOSARDA Bulletins.

Size of PDF and JPG files (Compressing)

Saving a file in the PDF or JPG format can result in some VERY large files. Large files require more time to download, take up more room to store on our web servers and incur higher bandwidth usage and costs for those viewing/downloading your flyer. By compressing the PDF or JPG coding in your flyer, it is not uncommon to end up with a new file that is 3 to 5 times smaller than the original with little degradation.

NOTE that this is NOT the same as "file compression", but rather PDF or JPG coding optimization. Do not send a .ZIP (or RAR or 7Z) file.

To see the size of your file ... Right Click on your file and choose Properties/Get Info or select View Details

Unless your flyer/file is extremely complex, there is usually no reason for a file to be over 200kB in size. If you've reduced the size of your file and it's still above 200kB, you might try using another program to do the optimizing (one program only shaved a measly 0.5kB from the file size; another program made it 8x smaller!). Larger sizes are acceptable if they cannot be reduced further.